Qubit Systems is seeking a new office administrator
Personal Requirements:
Able to work Monday to Friday, 9am to 5pm on site. Remote work is not an option
- Collaborative
- Efficient
- Energetic
- Hardworking
- Positive attitude
- Quick learner
- Time management
- Accurate
- Dependable
- Excellent interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliable
- Punctual
- Comfortable multitasking in a busy environment
- Self-motivated and able to take initiative
Skills & Qualifications
- Proficiency with Microsoft Office Suite (Word. Excel, Outlook)
- Basic knowledge of QuickBooks an asset
- Familiarity with Inventory Management software an asset
- Experience with international shipping an asset
- Experience with College and University purchasing departments and vendor platforms an asset
Tasks
- Answering phones and handling customer and vendor inquiries / follow-ups
- Assisting with invoicing and administrative tasks
- Maintaining a clean and professional office environment
- Able to listen to and follow directions, and adhere to standard operating procedures
- Packing and Shipping national and international orders (must be able to lift 20 Kg).
- Work with couriers and customs brokers.
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Sort, process and verify applications, receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Provide general information to clients
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Perform data entry
- Provide customer service
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Perform administrative tasks
- Maintain professionalism in customer service
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Handling heavy loads (up to 20 Kg)
- Attention to detail
- Work with minimal supervision
Health benefits
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
Other benefits
- Free parking available
How to apply
By email info@qubitsystems.com
What you must include in your application:
- Cover letter
- Resume
- References